Administrative Assistant

Internews

Details
Highlights
Company

About the Organization

Internews is an international nonprofit organization that supports media outlets and information providers in more than 100 countries. The organizations administrative centers are in California, Washington DC, London, and Paris, with offices in 30 countries around the world. Internews operates in Lithuania as Internews Baltija, Všį. Internews manages several projects in Eastern Europe that aim to ensure that local media and journalists have the skills, resources, and support they need to provide timely, trustworthy, and locally relevant information to their audiences. At Internews, we believe that everyone deserves trustworthy news and information to make informed decisions about their lives and hold power to account.

About the Position

The Administrative Assistant will be responsible for all local service/procurement contracts, office operations and procedures, office maintenance, office equipment coordination, partner and vendor vetting, travel logistics, administration and event organization, travel expenses and reimbursements, etc.

Core Functions/Responsibilities

Organize office operations and procedures: take care of office supplies and furniture, cleaning services, respond to office calls, monitor and manage general mailbox, etc.
Responsibility for all local service/procurement contracts. Submission of received local invoices to accounting team.
Responsibility for office space search if/when necessary, liaising with the landlord, overall responsibility for coordinating office maintenance, fixes, etc.
Provide administrative and logistical support to the Project Directors and Finance Manager for project-sponsored trainings, conferences, and events. Potential duties may include liaising with event invitees, speakers, trainers and participants; venue selection and reservation; ordering catering; and other responsibilities.
Coordinate with IT department on all office equipment, monitor all fixed assets in the company; perform annual fixed assets inventory process, keep track of all fixed assets operations: purchase, registration, tagging, transfer, disposal.
Coordinate travel logistics and arrangements, assist with visa applications, and arrange accommodations for project trainers, consultants, and participants in conjunction with project teams.
Liaise closely with employees regarding their travel expenses, collection of travel expense documentation. Completing expense reimbursement forms.
Assisting HR and Project Officer with consultant-related communication and monthly documents preparation. Assisting with submission of these documents to the accounting team.
Perform due diligence vetting of partners and/or vendors.
Assist with local work safety procedures and documents.
Contribute to maintaining a positive office culture, organizing team-building events and other initiatives.
Demonstrates understanding of and commitment to upholding Internews Core Values.
Other duties as assigned.

Required Qualifications and Experience

Bachelors degree or equivalent standard of education.
Fluency in Lithuanian, English required, Russian preferred.
1-3 years experience in administrative positions. Experience with international development organizations would be a plus.
Must have a legal right to work in Lithuania.
Excellent organizational skills and attention to details.
Strong interpersonal skills.
Proficiency using Microsoft Office Suite and common online and social media platforms.
Must be self-reliant, resourceful, good problem-solver, good humored, and flexible.
Ability to work independently, efficiently and reliably, to a high standard and to deadline.
Ability to work collaboratively with a diverse staff.

Organization Offers

Competitive salary;
Private Health Insurance package;
Additional annual leave and extra day-off for your birthday;
Flexible working hours;
Amazing colleagues and pleasant working atmosphere, welcoming culture;
Regular career development opportunities;
Possibility to gain international working experience.

Monthly gross salaryGross/mo € 1950 - 2200

Location

Lithuania

Time of work

Full-time
Flexible schedule

Skills

MS Office programos

Languages

English
Lithuanian
Russian

Contact person
HR -

Internews, an international nonprofit organization based in Washington, DC and Arcata, CA, works to ensure access to trusted, quality information that empowers people to have a voice in their future and to live healthy, secure, and rewarding lives. Internews has worked with citizens and local media in more than 100 countries. Together with local partners such as universities and other non-profit organizations, Internews has supported the development of thousands of media outlets worldwide, including radio and television stations, newspapers, mobile news networks, and online news sites.

Company website: http://www.internews.org