COORDINATOR AND OFFICE MANAGER

Vilnius
Published: 15/02/2018 Deadline: 09/03/2018

Our Client – a well known international pharmaceutical company is currently looking for Coordinator and Office Manager.

This position is responsible for administrative and organizational support. The role requires close collaboration and extensive communication with Baltic team as well as key functions in the cluster headquater.

COORDINATOR AND OFFICE MANAGER

Main duties:

  • Co-ordinate and arrange meetings, trainings and events;
  • Serve as liaison with vendors on event-related matters;
  • Administration of documentation and purchase orders and invoices;
  • Manage all contractual aspects;
  • Take responsibility for ad hoc projects when requested.

Experience:

  • Coordinator and office manager experience a clear advantage;
  • Related experience in a similar position, preferably in life science;
  • Experience of supporting senior level management;
  • Budget management skills including using SAP and other financial systems (e.g. Lavante) is an advantage;
  • Experience of working with external vendors and big projects is an advantage.

Capabilities:

  • Being flexible & adaptable – high level of change agility required;
  • Management and execution - strong planning and project management skills;
  • Focusing on performance - ensuring accountability & being result-oriented;
  • Strong verbal and written communication skills;
  • Ability to develop strong professional relationships at all levels of interaction;
  • Good team-player and customer oriented;
  • Ability to multitask;
  • Prioritizing skills, time management skills;
  • Computer literate;
  • Must be very proactive and self-driven;
  • Feels comfortable in a fast moving environment;
  • Good cultural understanding of Baltic and Nordic countries.

Mindset:

  • Positive, results-driven, accountable, good manager of people / self;
  • Collaborative with other members of the Shire team.

The company offers:

  • Competitive salary;
  •  Trainings and opportunity to grow as a professional in a well – known pharmaceutical company.

If you are interested, please submit your CV in English.

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