Office Assistant

We are looking for an experienced person capable to undertake various tasks and make an office an efficient and comfortable place to work in. You will be directly reporting to the Head of Office.

IN THIS POSITION YOU WILL:

• Provide secretarial/administrative assistance for the office including management of incoming telephone calls/ emails and correspondence, document archiving, etc.;
• Keep track of office and kitchen supplies (e.g. inventory);
• Interface with service providers/suppliers/ vendors of the office (e.g. ask quotations; purchase/ order and manage deliveries; execute payments; archive and keep a record of invoices, administrative management of contracts; etc.);
• Organise business trips, prepare expense report and provide administrative assistance to European Investment Bank personnel on a business trip in the region;
• Assist in scheduling internal and external meetings and appointments;
• Support in European Investment Bank communication activities including organizing events in the region.

WHAT WE EXPECT:

• Certified secondary-level education;
• Mother tongue Lithuanian, excellent knowledge of written and spoken English, and a good command of Estonian and Latvian would be considered as an advantage;
• At least 2 years of experience in a similar role, preferably in EU organization, International Organisation, bank of similar structure;
• Excellent computer literacy and Knowledge of standard computer tools (MS Office);
• Strong sense of responsibility and initiative;
• Good organisation and problem-solving skills;
• Able to draft routine correspondence and edit material;
• Smart, communicative, and initiative personality;
• Knowledge of the Bank’s organizational structure, processes, and procedures (advantage).

WE OFFER:

• An opportunity to work in an international company;
• Always ready to help co-workers;
• 6 months fixed term contract (might be prolonged);
• Flexible working hours (8-9 AM to 5-6 PM).

Only selected candidates will be informed, confidentiality is guaranteed. By sending Your CV You express your consent that “Simplika“ would manage your personal data for your possible employment opportunities both at “Simplika“ and/or clients of “Simplika“. You have the right to cancel your agreement anytime; manage, change and/or ask to delete your provided personal data.