CBRE Baltics offers a broad range of integrated services, including commercial real estate valuation, property management, investment management, agency, research and consulting services for occupiers and landlords in the Baltic states. We are part of the CBRE Affiliate Network.

CBRE Group, Inc. (NYSE:CBG), is the world’s largest commercial real estate services and investment company, with the #1 global market position in leasing, property sales, outsourcing, property management and valuation. CBRE is also the largest commercial property developer in the United States and has over $133 billion of Assets Under Management within our Investment Management business. Our more than 100,000 employees serve clients in over 100 countries, including over 90% of the Fortune 100.

We are looking for a full-time Facilities Specialist

About the Role

You will manage the daily operations of our client’s Vilnius office. You will oversee all their facilities management functions, as well as some small to medium sized office improvement projects. Our client care for their partners and visitors, and you’ll help communicate this through best-in-class facility services. Our client takes a lot of pride in what they do. You will work in close cooperation with the Real Estate and Global workplace leadership and have an opportunity to make a difference in how they run their offices.

What You’ll do

• Oversee the site in assigned portfolio.
• Supervise all facilities and vendors at assigned site.
• Manage preventive and emergency maintenance of facility equipment, including HVAC and office equipment.
• Ensure all site documentation is in place, including O&M, floor plans and playbooks.
• Manage food program, including vendor management, budgeting and kitchen equipment maintenance.
• Oversee the cleaning and maintenance of facility.
• Assist in developing and administering annual operating budget.
• Conduct and document regular facilities inspections and audits.
• Collaborate with the global Environmental Health and Safety team to ensure compliance with health and safety standards and industry codes.
• In conjunction with Space Planning team, manage seating and space planning within facility to create maximum efficiency.
• Work with the Build team to coordinate office moves, set up of new offices, and re-shuffling of existing offices.
• Implement test practice processes to increase efficiency.
• Initiate and manage RFPs from vendors and suppliers as needed.
• Negotiate contracts to optimize delivery and cost savings.
• Calculate and compare costs for goods and services against industry averages (benchmarking) to maximize cast-effectiveness.
• Manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met.
• Confirm accuracy of vendor invoices, and ensure landlords and vendors are paid on time.
• Develop and implement cost reduction initiatives.
• Respond to emergencies, facility equipment alarms and system failures through a robust emergency escalation plan.
• Provide prompt response to requests and issues from facility occupants.
• Collaborate with global security team to ensure security standards are met.
• Collaborate with corporate IT teams to ensure office needs are being met.
• Ensure workstations, security badges, and other tools are set up for new hires.
• Manage small to medium sized office improvements projects with the support of the Build team.
  

What You’ll need

• Facility Management experience
• Ability to simultaneously manage multiple projects
• Strong analytical skills with the ability to create reports on a regular basis
• Strong leadership and people management skills (internal stakeholders and vendors/partners)
• Superior organizational skills and great follow through on tasks
• Be a problem solver at heart with genuine interest in helping
• Be a service oriented, hands-on leader with a strong vision on the future of facilities management services.
  

About the Team
Our Client is a technology company that is changing the way the world thinks about transportation. They are building technology people use every day. Whether it’s heading home from work, getting a meal delivered from a favourite restaurant, or a way to earn extra income, our Client is becoming part of fabric of daily life.

NB. Only second round candidates will be contacted.

If you are interested in our job offer, please send your detailed CV with the subject "Facilities Specialist".