Administrative / Office Assistant
Administrative / Office Assistant
Fortis Media, UAB
Administrative / Office Assistant

Administrative / Office AssistantFortis Media, UAB

Requirements for candidates

  • High school diploma
  • 1-2 years experience as an administrative assistant, secretary or receptionist preferred
  • Strong organizational, communication, and time-management skill
  • Proven ability to work in a fast-paced environment 
  • Positive, high-energy attitude
  • Resourcefulness, creativity, and problem-solving skill set
  • Familiarity with office equipment (i.e. printers, fax machines, projectors)
  • Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
  • Fluency in English

Job description

Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
Communicate policies and procedures - Alert employees of new processes, rules and regulations.
Communicate with accounting - Submit invoices and send/receive communications to external accountants and government agencies.
Organize team events - Communicate with the team, run scheduling process, organize logistics and manage budgets.

What we offer

  • Supplemental health insurance (private healthcare, gym, etc.).
  • A fun and friendly international team of colleagues.
  • Work with interesting international clients.
  • Monthly team buildings and activities.
  • Fully-paid workations
  • Possibility to work remotely twice a week.
  • Work from anywhere in the world 30 days/year.
  • Modern office in central Vilnius.
  • A fridge full of snacks

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