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Executive Assistant
Executive Assistant
Alliance for Recruitment
Executive Assistant

Executive AssistantAlliance for Recruitment

Job description

• To support and act as an executive assistant for the executive team 

• To schedule and organize complex activities such as meetings, travel (including overseas), conferences and department activities for all members of the executive team across all time zones, prioritizing, and re-arranging where necessary 

• To manage all calendar events for the executive team 

• To respond accurately and timely to regularly occurring requests for information 

• To work directly with the company management and employees to fulfill various service and supply requests 

• Other potential tasks may include supplies procurement, vendor management, coordination of events, light HR support, and ad hoc administrative research 

• To maintain a detailed filing structure 

• Coordination of other administrative assistants over time 

• Ad-hoc travel arrangements 

• Maintain the contact database and entering new contact information on a regular basis 

• Other ad-hoc administrative duties as required

Requirements

Fluency in English with very strong written and verbal communication skills (C1-C2 levels) 

• Proficiency with Microsoft Office suite, particularly Excel, PowerPoint and Word 

• Team player; must possess a positive attitude and exercise good judgement 

• Proactive and capable of taking own initiative and seeking/identifying additional projects 

• Maintains confidentiality 

• Financial services experience would be a plus 

• Ability to work autonomously and within a small team environment; flexibility to provide backup to office manager, and team EA as required 

• Ability to work in a fast-paced environment and retain professionalism and accuracy 

• Ability to work in a global office environment with flexibility to juggle multiple time zones and tailor interactions/communications with an awareness of cultural sensitivities 

• Strong attention to details with the ability to solve problems, think ahead, and multi-task daily 

• Excellent written & oral communication skills

Company offers

• Competitive salary and good performance-related award 

• The best growth opportunities in the industry 

• Opportunity to learn from people around the world 

• Office perks like food and company-funded sports 

• Office in the heart of Vilnius 

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