Office Administrator (Maternity Cover)

Euromonitor International

Подробности
Основная информация
Компания

Overview of the role

We are seeking a proactive and detail-oriented Office Administrator (maternity cover) to join our team in Vilnius. This is a hybrid role that will work alongside the on-site Office Administrator. While both roles share responsibility for maintaining a well-run and welcoming office environment, the Office Administrator (maternity cover) will be the primary point of contact for all travel-related matters for Vilnius staff, including travel arrangements and internal travel documentation. This role will also provide on-site cover for the Office Administrator during periods of absence.

Key Responsibilities

Assist staff with travel arrangements, bookings and ensure compliance with internal policies and local regulations.
Prepare the internal travel documentation and assist staff with business trips expense claims.
Train staff on the travel system and act as the main point of contact for travel-related inquiries.
Assist the Finance team with supplier invoice processing and data entry into D365.
Manage procurement and inventory of office supplies and equipment; coordinate with vendors and service providers.
Handle reception duties including internal communication, staff inquiries, incoming calls, correspondence, and visitor support.
Monitor staff absences and maintain accurate records in SuccessFactors and other internal systems, assist HR team with other administrative tasks if needed.
Maintain a clean, functional office environment by liaising with the building administrator and cleaning services.
Support onboarding of new employees by preparing starter kits, issuing access cards, and locker keys.
Oversee internal tools such as desk and parking booking systems, staff discount platforms, and taxi services.
Organize and support internal events and initiatives (e.g., health checks, CSR events, photoshoots).
Perform ad-hoc administrative tasks as needed.

Required Skills & Qualifications

Strong attention to detail and a high level of accuracy in day-to-day work
Clear and confident communication skills, with the ability to build positive relationships with colleagues at all levels
1–3 years’ experience in a similar administrative role or in supporting business travel coordination
Ability to organise and prioritise tasks effectively, meet deadlines, and stay focused in a busy environment
A professional and discreet approach, with a strong understanding of confidentiality when handling sensitive information
Fluency in both English and Lithuanian (spoken and written) is essential
Basic knowledge of Lithuanian labour law and employment-related regulations
Comfortable using Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Bachelor’s degree in Business or a related field (preferred)
Basic knowledge of accounting or financial processes (preferred)
Professional appearance and a friendly, approachable demeanour

Брутто-зарплата в месяцБрутто/мес. € 2000 - 2700

Место работы

Vilnius, Vilniaus apskritis, Литва
Гибрид

Тип работы

Полный рабочий день

Языки

Английский
Литовский

Контактное лицо
Rebecca Tolson

Euromonitor International is the world's leading provider of global business intelligence and strategic market analysis. We have more than 45 years’ experience of publishing international market reports, business reference books and online databases as well as a large Consulting division. Our research offers insight into industries, countries and consumers. We deliver quality information solutions to support strategic business planning.

From research and consulting to business development and technology, we offer unmatched opportunities in our offices around the world.

Our Vilnius office counts more than 15 years of operating, started in 2005 with 9 people we grew to more than 200 smart, responsible and fun colleagues. Atmosphere of support and collaboration, perfect work-life balance, flexible working hours, freedom in choosing individual methods of everyday work, make Euromonitor a great place to work and develop your career.

Vilnius office is a global hub for Euromonitor’s Analytics, Data Science and Technology activities.

Euromonitor International offers competitive compensation and benefits package, longer holidays, additional health insurance, company's events and CSR initiatives, other office perks.